Our Policy

Prevention of Sexual Harassment (PoSH) Policy

i)- PoSH Policy Statement:

Prologic Web Solutions Pvt. Ltd. is committed to providing a safe, respectful, and inclusive work environment for all employees. The company has zero tolerance towards any form of sexual harassment at the workplace.

All employees are informed about their right to work free from sexual harassment, and the company follows the requirements of the Prevention of Sexual Harassment (PoSH) Act, 2013.

Policy Highlights:

• Zero Tolerance: Sexual harassment of any kind is strictly prohibited.
• Confidentiality: All complaints will be handled with utmost confidentiality.
• Support: Employees are encouraged to report incidents without fear of retaliation.
• Prompt Redressal: All reported issues will be addressed swiftly and fairly.

ii)- Internal Committee (IC) Constitution:-

As per the PoSH Act, an Internal Committee (IC) has been constituted to address complaints of sexual harassment. The IC comprises the following members:

Name	Designation/Role	Contact Number	Email ID
Sneha Rai	Senior Coordinator, Presiding Officer	8929065941	sneha.rai@prologicwebsolutions.com
Sujata Sharma	Coordinator, Employee Member	9560809214	sujata.sharma@prologicwebsolutions.com
Awanish Kaushik	HR/Admin, Employee Member	9990908902	hr@prologicwebsolutions.com
Saurav Bajaj	Advocate, External Member (Legal)	9250062361	bajajlawfirm1@gmail.com

The IC meets regularly and ensures fair, unbiased handling of all complaints.

iii)- Complaint Redressal Mechanism:-

• Any employee may file a complaint of sexual harassment with any member of the Internal Committee.
• Complaints can be submitted in writing or by email, and will be investigated confidentially and promptly.
• The IC will complete its inquiry within the timelines specified under the PoSH Act.

iv)- Awareness and Training:-

• All employees are made aware of the PoSH policy during induction.
• Annual sensitization and awareness programs are conducted for all employees and IC members.

v)- Display & Communication:-

This PoSH policy and IC contact details are displayed prominently within the office premises and shared with all staff.

vi)- Annual Reporting:-

The Internal Committee submits an annual report to the designated authority, mentioning the number of cases filed and their disposal.

Declaration:-

Prologic Web Solutions Pvt. Ltd. affirms its commitment to the Prevention of Sexual Harassment (PoSH) Act, 2013, and assures all employees of a safe and respectful work environment. For any query or support regarding this policy, please contact any IC member at the details provided above.

Whistleblower Policy

i)- Purpose:-

Prologic Web Solutions Pvt. Ltd. is committed to maintaining the highest standards of integrity and ethical conduct. This policy aims to provide employees and stakeholders with a safe and confidential way to report any unethical, illegal, or improper conduct without fear of retaliation.

ii)- Scope:-

This policy applies to all employees, consultants, vendors, and contractors of the company.

iii)- Reporting Mechanism:-

Any employee or stakeholder who observes any violation of law, company policy, or unethical conduct is encouraged to report the matter to the designated Whistleblower Committee or to the HR department via:

• Email: hr@prologicwebsolutions.com
• Phone: 9990908902

iv)- Confidentiality:-

All reports will be treated with strict confidentiality. The identity of the whistleblower will not be disclosed unless required by law.

v)- Protection Against Retaliation:-

No adverse action will be taken against any employee or stakeholder who reports a concern in good faith, even if the concern is not substantiated upon investigation.

vi)- Investigation:-

All reports will be promptly and impartially investigated. Corrective action will be taken where necessary.

vii)- False Complaints:

Making false complaints or misusing this policy will result in disciplinary action.

viii)- Contact Details:

For reporting concerns or seeking guidance, contact:

• HR Department: hr@prologicwebsolutions.com
• Phone: 9990908902

Declaration:-

Prologic Web Solutions Pvt. Ltd. is committed to fostering a culture of openness, accountability, and integrity. All employees are encouraged to voice concerns and assured of support.

Data Security Policy

i)- Purpose:-

To protect all company and client information from unauthorized access, use, disclosure, or destruction.

ii)- Scope:-

This policy applies to all employees, contractors, and third-party partners handling company or client data.

iii)- Key Guidelines:-

• All company and client data must be accessed only by authorized persons.
• Confidential data must not be shared or transferred except for legitimate business purposes.
• Passwords and access credentials must be kept confidential and updated regularly.
• Passwords and access credentials must be kept confidential and updated regularly.
• Use only company-approved devices and networks for business tasks.
• Report any data breach or suspicious activity immediately to the IT or HR department.

Backups of critical data are maintained and tested periodically.

iv)- Compliance:-

Violations of this policy will result in disciplinary action and may be subject to legal proceedings.

Contact:-

For questions or to report a data security issue, contact:

• IT/HR Department: hr@prologicwebsolutions.com
• Phone: 9990908902

Fire Safety & Disaster Recovery Policy

i)- Purpose:-

To ensure the safety of all employees and protect company assets in case of fire or other emergencies.

ii)- Scope:-

This policy applies to all employees, contractors, and visitors at all company locations.

iii)- Fire Safety Guidelines:-

• Fire extinguishers and emergency exits are installed and checked regularly.
• All employees must be aware of the nearest emergency exit and evacuation routes.
• Fire evacuation drills are conducted at least once a year.
• Smoking is strictly prohibited inside office premises.
• Smoking is strictly prohibited inside office premises.

iv)- Disaster Recovery Guidelines:-

• In case of major incidents (fire, natural disaster, power failure), follow the evacuation plan immediately.
• All critical company and client data is backed up securely.
• IT systems and business operations are restored according to the documented business continuity plan (BCP).
• Emergency contact numbers are displayed at key locations.

v)- Reporting:-

All incidents must be reported to:-

• Admin/HR Department: hr@prologicwebsolutions.com
• Phone: 9990908902